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Elected Officer's Duties and Responsibilities |
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Written by Administrator
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Friday, 01 August 2008 |
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Huntsville Eastern League
Elected Officers
Duties and Responsibilities Chairman of the Board (1 year term) Call to order and chair all meetings – Board of Directors and general membershipAppoint all committee chairman and serve as a member ex-officioDelegate authority to members in general where situations warrant such delegationAs a minimum guideline, there should be one signature on checks less than $500 and two signatures on checks of $500 or moreApprove or defeat all motions in accordance with the wishes of the majority of the membership present and votingActions taken by the Chairman shall be ratified by a majority of the Board of DirectorsAppoint replacements to complete the unexpired term of any office that becomes vacant, subject to Board approval.Appoint an audit committee each year to audit Treasury books 10 days prior to installation of officers.1st Vice Chairman (1 year term) Act as Chairman’s assistant and assume the chairman’s duties and responsibilities in his absence.Be responsible to the Chairman for special assignments.Assume completely the Chairman’s position if vacated, to complete the unexpired term.Direct and coordinate the activities of the Safety Committee and Equipment Committee.Eastern League Board action sets the 1st Vice Chairman to be slated for Chairman of the Board on the ballot for the next election.Secretary (1 year term) Maintain records of all meeting and business discussion.Issue minutes of previous meeting to Board members.Maintain an up-to-date membership list including names, addresses and telephone numbers.Write or have written ad receive all correspondence from or directed to the Huntsville Eastern League.Receive up-to-date team rosters furnished by the sports presidents.Appoint assistants as necessary to efficiently conduct all secretarial duties.Notify the membership of the date, time and places of all meeting not regularly scheduled.Treasurer (2 year term) Receive and account for all monies in the name of the Huntsville Eastern League.Pay all bills upon approval of the Executive Board or as signed by Board Members or Sports Presidents for expenditures resulting from approved budgets.Maintain accounting books and records of all receipts and disbursements.Report on financial status at all meetings and have books and records available for inspection by the Executive Board.Establish a checking account at a local financial institution approved by the Board of Directors. Two signature checks shall be issued requiring the signatures of the Treasurer and Chairman or 1st Vice Chairman for withdrawal of monies exceeding $500.Have books audited at the end of each fiscal year by an accountant or persons approved by the Executive Board and submit copy to the respective Neighborhood Services Coordinator.2nd Vice Chairman Direct and coordinate activities of the Ways and Means CommitteeAssist in player registration and tryouts.Assist other committees and sports presidents in obtaining sponsors or conducting other fundraising programs.3rd Vice Chairman Direct and coordinate the activities of the Facilities Committee.Assist in player registration and tryouts.Assist other committees and sports presidents in obtaining sponsors or conducting other fundraising programs.4th Vice Chairman Direct and coordinate activities of the Concessions Committee.Assist in player registration and tryouts.Assist other committees and sports presidents in obtaining sponsors or conducting other fundraising programs.
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Last Updated ( Saturday, 09 August 2008 )
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Thursday, 20 November 2008
